Big Bike Revival 2021 FAQs

Susan Keywood's picture

Big Bike Revival 2021 FAQs

We've compiled a list of Frequently Asked Questions for delivery partners who wish to deliver the Big Bike Revival in 2021

What is the maximum amount of funding we can apply for?
Can we apply for more than one grant?
If we underestimate the funding we budgeted for, can we receive a ‘top-up’?
How long can it take to receive the funding from applying?
What if we do not have a business account to receive the funding?
When does delivery have to be completed by?
Can we postpone or even cancel an event?
Can we deliver a mix of Fix, Learn, Ride events?
Can we collaborate with another partner?
How do we collect the data for you?
What do you do with the data you receive from us?
If we need help recruiting volunteers, how can we do this?
What resources will we receive?
How do we receive support for training?
How will the programme work with coronavirus restrictions still in place?
Do we need specific qualifications to deliver on the programme?
Do I need my own insurance?

 

What is the maximum amount of funding we can apply for?

£3000 is the maximum grant a delivery partner can apply for. Within the application, the cost breakdown is carefully reviewed, and the awarded amount is dependent on the type and number of events being proposed, as well as conditional as explained in the application guidance (see online when you apply).  

 

Can we apply for more than one grant?

With a set budget for the programme, we do have a regional breakdown to help us control the number of applications we receive across the country, to allow for a balanced distribution. We also aim to remain fair and provide as many organisations as possible a chance to take part.

Subject to availability, the success, experience and performance on all previous applications, we will consider organisations who apply subsequently. This will always be reviewed on a case-by-case basis.  

 

If we underestimate the funding we budgeted for, can we receive a ‘top-up’?

No, unfortunately we cannot provide our partners with more funding as and when, even if deemed appropriate to do so. To receive further funding requires another application to be submitted and reviewed. There is never a guarantee that this will be approved but will be carefully considered in line with budget management and performance from the delivery partner. 

 

How long can it take to receive the funding from applying?

As soon as we receive all the relevant documentation back from approved applicants and all details are correct, it normally takes around 5 working days for this to be processed by our accounts team. However, throughout the programme, we will go through times where we have a higher number of grants to process.

As a result, this can sometimes take a little longer. If you are entirely dependent on the funding to start your activity, please bare this in mind when planning the dates of your events.

 

What if we do not have a business account to receive the funding?

To help us safeguard the process of sending delivery partners funding, groups must have a business account to receive their grant. If it is not something you have as a group already, then we strongly advise this is something you look to set up before applying. If you only have access to a personal bank account, on a case by case basis we may ask for additional information.

 

When does delivery have to be completed by?

The delivery period is running from the 17 May until 31 December 2021.

 

Can we postpone or even cancel an event?

Yes, this is not a problem at all. We appreciate that postponing or cancelling an event can be a result of many different reasons, of which, are often out of your control i.e. the weather. We just ask that that any changes to events (dates and/or locations) are communicated with us, so we can continue to monitor your progress and delivery schedule.

 

Can we deliver a mix of Fix, Learn, Ride events?

Yes, there are no limits to this. In previous years, some delivery partners have stuck to one area of this model for reasons predominantly surrounding their capacity and knowledge. Whereas others enjoy the flexibility of running different types of events. Please revisit the programme guide to see what types of events are commonly delivered under each branch of the model.

 

Can we collaborate with another partner?

Yes, you can choose to do this. However, please be mindful that the maximum amount of grant still applies per application and the group who submit the application will be who receives the funding. It will then be their responsibility to distribute this accordingly and split between the partners concerned.

 

How do we collect the data for you?

You are required to collect names, email addresses and consent from all beneficiaries who attend each of your events using an ‘Attendance List’. This is optional to use to help with the process, but you can choose to enter the data directly online too.

This information is then uploaded to your personal SharePoint Excel spreadsheet which is bespoke to you as a delivery partner. We ask that all delivery partners upload their data to this spreadsheet no later than 48 hours after each event.

 

What do you do with the data you receive from us?

The data our delivery partners collect is crucial to the important behaviour change work we carry out. We contact all beneficiaries and ask them about their cycling behaviour. The data is then analysed and the evidence produces reports for our funders, the Department for Transport.

In other words it allows us to measure the success of the intervention. Its vital that we capture people’s cycling behaviours to demonstrate the brilliant work of encouraging more people to cycle across the country and this helps secure future funding. Coupled with this, we always aim to work with our partners to generate valuable case studies to support and voice the positive impacts the Big Bike Revival has had.

 

If we need help recruiting volunteers, how can we do this?

We have a volunteer platform called ‘Assemble’, our team can work with you to try and recruit volunteers from your area. In addition to this, if you are in an area covered by one of our regional cycling development officers, they may also have local contacts who can possibly help with your delivery.

 

What resources will we receive?

When going through the application, you will have a choice of merchandise options you will be able to select. On top if this, you will receive some brochures and the evaluation items needed to support the data collection requirement.

 

How do we receive support for training?

During the application, you will have the option to state if you would like the opportunity to receive some of our training (Group Leader, Basic Maintenance and First Aid), to enhance your ability to deliver on the programme. On being approved, our team will follow this up and work with you to help organise this for you.

 

How will the programme work with coronavirus restrictions still in place?

Whilst restrictions are still in place, we expect all delivery partners to have safe and secure coronavirus measures stated within their plans. This is mentioned within the application and is a requirement for partners to provide a clear outline on how you can keep beneficiaries safe whilst attending your events. At any point, if government guidelines change, as per the last year, we will be quick to react and inform all our partners of any important changes.

 

Do we need specific qualifications to deliver on the programme?

Having specific qualifications to carry out certain aspects of the programme, particularly around delivery mechanical based Dr bike sessions would be our preference. However, it is not part of the 'essential' criteria/requirements for individuals to hold official qualifications as such. We do not require proof of qualification’s when an application is being reviewed.

We do however, expect those involved with the delivery to have sufficient experience of their own to work safely within the parameters of the session they are delivering and to be able to confidently deliver professional standards. We emphasise that the delivery partners are responsible and accountable to ensure they have the right people involved.

 

Do I need my own insurance?

Generally, if you carry out any similar deliver, i.e providing fixing services, coaching/learn to ride sessions and community rides on a regular basis and as part of your normal business and or primary income, then we would expect you to have your own insurance. Specifically, you need to have Public Liability cover included and operative as part of your policy.

On being approved, and if applicable, we will ask you to provide us with this document as a form of proof. We do have a special events insurance policy, however, we only want to make this available to those delivery partners who are in greater need of it.

The insurance policy must be in the name of the group applying as they are responsible and sign the terms and conditions. However, in the eventuality you do not have this type of cover, our events insurance can be accessed.

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