Ride and event management
This page includes support for ride leaders, risk assessment guidance, essential event forms, advice on photography and consent and clear processes for recording and managing incidents, helping organisers and volunteers deliver well‑run, enjoyable activities that meet Cycling UK standards.
Ride leader handbook
This handbook is a practical guide for Cycling UK ride leaders, supporting the planning, delivery and review of safe and enjoyable group rides. It covers every stage of leading a ride, from route planning and risk management, to leading confidently and handling post ride responsibilities such as incident reporting and safeguarding.
Suitable for both new and experienced ride leaders, it sets out Cycling UK’s ride leader standards and provides clear guidance to build confidence and good practice across a range of group rides.
Event forms
These forms and checklists support the safe, well organised delivery of Cycling UK rides and events, with practical tools such as checklists, sign in sheets, consent forms and documentation for larger activities. These resources help ensure good planning, clear record‑keeping and compliance with safety and safeguarding requirements.
Event organiser and ride leader checklist
Event form for over 200 riders
Incidents
This section provides guidance and practical tools for recording and managing incidents that occur during Cycling UK rides and events. It includes a printable incident report form and supporting guidance to help ride leaders and organisers respond appropriately, record details accurately and ensure incidents are reported in line with Cycling UK procedures.
Photography
Guidance and practical resources to help Cycling UK groups capture photos at events responsibly and in line with consent requirements. It includes advice on taking good‑quality event photos, along with the necessary consent forms and signage to ensure participants are aware of photography and filming and that permissions are recorded appropriately.
How to take good photos at your event