2024 AGM Minutes

CTC Peterborough 2024 AGM 

Date: 13th April 2024 Time: 14.30
Venue: Orton Waterville Village Hall, Jubilee Room 

Apologies

Pauline Smith – in her absence the Secretary, Peter Herron chaired the meeting.

Paul Newman, Richard Gibson

Nomination & Election of Officers

The current committee have now mostly been serving for three years. It has been the long-held view of the committee through its various memberships, that ideally there should be a rotation of roles after three years, in order to avoid stagnation and getting stuck in a rut. However, the committee have not been able to find willing volunteers at this stage. With this in mind, current members are willing to stand again for another year. It will be important that during this year the secretary makes efforts to find people willing to take over some of these roles. Peter Herron stated that he will not stand for secretary next year but would be willing to take on another role if required. 

Nominations were sought but as there were no new candidates the existing committee have all agreed they could stand for another year in the absence of any alternative. 

Nominated and adopted:

Chair – Pauline Smith

Secretary & Membership Officer – Peter Herron

Treasurer - Miles Goff

Ride Secretary – David King

Social Secretary & Safeguarding / Welfare Officer – Jonathan Orchard

Approval of Minutes of previous AGM November 2023

Last year’s minutes have been available all year on the club website.

The minutes were unanimously approved. 

Treasurers Report

Miles Goff presenting the Treasurers Report for the financial year 2023 to 2024.

Current balance £979.00

There was an income of £200 from Cycling UK.

Expenditure was £27 for the hire of the Village Hall. 

This includes money which was paid to the club by CUK to facilitate a First Responder training course but which was left over after the event in 2022. It was agreed that this money will be used in the near future for a similar event.
The accounts were audited by Andy Cox and approved. 

Secretaries Report

This year we ran 77 rides in 2023 + 28 so far in 2024 = 105 rides since last April

We cancelled 7 rides mostly due to bad weather and one due to illness. 

Over 50 different people have attended rides.

Attendance remains similar to last year with a typical ride being 7 or 8 people, maximum attendance was 14. This is still well below pre-Covid levels. However, ride leaders find these numbers much easier to manage and cafés are more able to cope. 

The number of ride leaders remains problematic although better than last year and we have managed to provide a full calendar. We would encourage anyone interested in volunteering to speak to existing ride leaders. You would get lots of support. There are typically just three planning meetings a year to attend, as well as leading the rides on the day. 

The mixed fortunes of cafés under the current economic situation has meant we have lost a few old favourites, but equally there have been some new popular ones appear too. 

David King very has kindly organised some trips for the club. These included a four day epic trip along the CTCs Rebellion Way in Norfolk last September. Also, in September we also had our regular annual 100 mile Century Ride which had 10 participants this time. 

There are forthcoming trips organised to the Yorkshire Wolds this April and to the Wolfe Way, Suffolk in June. 

In December we had a great turn out for the annual club Christmas dinner at The Crown Inn, in Elton. Many thanks to Jonathan Orchard & Angela Henderson for organising this.

Any Other Business

Use of Funds

There was discussion of how to use our funds which are accruing and should be used for the general benefit of members. This includes money left over that was provided by Cycling UK grant to run first aid responder training. There was discussion about providing this again. There was discussion about providing some basic maintenance training for members, particularly aimed at 'get you home' repairs and essential regular checks. Miles Goff agreed to talk to a local bike shop about whether they could provide anything and how much it might cost. The committee agreed to consider what was practical. 

Christmas Meal 

Richard Gibson (raised in advance)  the venue for the Christmas had not changed for a while. He suggested that The White Swan in Woodnewton would make an excellent venue. It was discussed that this had been used before. There was general preference for a venue quite close to Peterborough so that the ride back was short. There was positive support for returning to The Crown at Elton again as it had provided a good meal previous years and was ideally located. 

Loan bicycle

Richard Gibson (raised in advance) raised that he has a loan bicycle available suitable for a medium sized female rider.