Big Bike Revival delivery partner FAQs

By Susan Keywood
We've compiled a list of Frequently Asked Questions for delivery partners and hope these will help answer some queries.

Who is Big Bike Revival for?

The target audience is adults who are either not currently cycling or cycling less frequently, in general  once a month or less. Children can join events but only if accompanied by a participating adult, ideally one child per adult. Adults might for example be keen to learn how to cycle the school run or encourage their family to cycle as an economic and healthy way to travel for local journeys.

What is the programme aiming to achieve?  

In general, to increase the number of short, local journeys made by bike for practical transport reasons. The aims include increasing the number of adults who cycle, encouraging adults who don’t cycle to start, encouraging an increase in cycle journeys, improving the perception of safety and converting short car trips into cycling ones.  

What is the maximum amount of funding we can apply for?

£3,500. The cost breakdown is carefully reviewed, and the awarded amount is dependent on the type and number of events being proposed as explained in the application guidance.

What can the grant be spent on?  

The funding can in essence be spent on anything that supports the delivery of your events programme. This includes staffing costs, consumables and venue or location hire. We always review applications on a case-by-case basis, so we’ll take your circumstances into consideration. Please bear in mind that the funding is restricted, so there just a few items that cannot be funded. Please consult the T&Cs to see the full list of these items.  

Can we apply for more than one grant?

Dependent on the availability of regional funding, yes. Multiple applications are always be reviewed on a case-by-case basis and in line with the local need.

If we underestimate the funding we budgeted for, can we receive a ‘top-up’?

No, unfortunately we cannot provide top-up funding. To receive further funding, you will need to submit another application.  

How long does it take to for my grant application to be approved?  

All grant applicants are reviewed against funding criteria and this process can take up to 10 working days, or longer if details are missing. To avoid delays, we recommend all applicants read the application guidance and Terms and Conditions before submitting an application.  

Once I have been awarded a grant, how long does it take to pay the funds?  

Once we have received all the relevant documentation and checked all the details are correct, it normally takes around five working days for the funds to be processed by our accounts team. If you are entirely dependent on the funding to start your activity, please let us in your application. What if we do not have a business bank account to receive the funding?

To help us safeguard the process of awarding grant funding, delivery partners must have a business account to receive their grant. If you do not have this type of account in place, we strongly advise setting one up before applying. If you only have access to a personal bank account, we may ask for additional information. If you are unsure about this, please contact a member of the team for further advise.  

When do events need to be delivered?

The intervention must be delivered between Friday 29 March 2024 and Thursday 31 October 2024.  

Can we postpone or cancel an event?

We understand that some events might have to be postponed or cancelled due to unforeseen circumstances. In the eventuality, please let us know. We ask that any cancelled events are rescheduled as soon as possible. Because funding is awarded is line with the events delivery, if rescheduling is not possible, we may have to ask for a full or partial refund.  

Can we deliver a mix of Fix, Learn, Ride events?

Yes, there are no limits to this. Some delivery partners stick to one area of this model due to their capacity and knowledge. Others enjoy the flexibility of running different types of events. Please revisit the programme guide to see what types of events are commonly delivered under each branch of the model.

What is the FIX-LEARN-RIDE model?

The programme is based on the COM-B (Capability, Opportunity, Motivation) framework of behaviour change theory. In other words, FIX events provide the opportunity, LEARN events the capability and RIDE events the motivation for adults to change their cycling behaviour. More details on how the theory links to our events model can be found on our Big Bike Revival website.

Can we collaborate with another partner?

Yes, you can choose to do this. Please be mindful that the maximum amount of grant still applies per application and the partner who submits the application will receive the funding. It is their responsibility to fulfil all funding agreements, including submitting all participant details.    

How do we collect and submit participant details?

You are required to collect names and email addresses from all participants who access a service from each of your events. Take care when asking participants to write their details, be sure that each letter is legible. You’ll be provided with a unique online form to upload participant details, and you must agree to submit these within 48 hours after each event has taken place. Some of the funding can be used to pay for admin, to help with this process.  

What do you do with participant details?

We email a survey to all participants about their cycling behaviour shortly after we receive their details and a second one three months later. This allows us to measure changes in cycling and the impact is reported to our funders. It is vital we capture adult’s cycling behaviours to demonstrate how we’re encouraging more people to cycle across England to cycle for everyday journeys to secure future funding. We also generate valuable case studies to demonstrate the impact of the Big Bike Revival.

What programme resources will we receive?

You’ll receive resources to help you promote events, collect participant details and explain why we send surveys. We’ll send you a link to our online library whereby you’ll be able to download and print resources or use them online. An essentials pack of hard copies will be posted as well.  

Do I need my own insurance?

Generally, if you carry out similar activities as part of your normal business and or primary income, then we would expect you to have your own Public Liability insurance already. If applicable, we will ask you to verify this when applying as form of proof. Your insurance policy must be in the name of the organisation applying for funding and be valid for intervention period.

Alternatively, we have a special events insurance policy in place for organisations without their own Public Liability Insurance, which can be used to deliver our programme.  

Big Bike Revival

Further reading