How to register your ride leaders and group officials

For peace of mind, register all group volunteers with Cycling UK. Photo by Ian Stratton

How to register your ride leaders and group officials

To ensure your Ride Leaders, and other group officials, are fully covered by Cycling UK's organiser's liability insurance, we recommend you register their names with us.

All paid-up Cycling UK affiliated groups and clubs are provided with Organisers’ Liability cover for up to £10 million. This policy will cover your club officials, ride leaders, event organisers and other volunteers against any claims made against them as a result of their negligence whilst carrying out their volunteer roles.

Registered volunteers for Cycling UK Member Groups are also automatically provided with the same cover, for no extra cost, but they should still be registered with us. The cover includes volunteers who are organising rides/events which are sportives, touring competitions, reliability events, Audax events, and involved in record-breaking but excludes any form of competitive cycling such as time trials or mass start races. (Note that participants are only covered if they have individual membership of Cycling UK.) 

When you join or renew your group membership, we'll require you to submit a list of the volunteers you wish to be covered for the current insurance period. Everyone you have registered will be covered up until your next renewal date. You can register new individuals to be covered by the insurance at any time throughout the year using our online system, Assemble. If you've just joined, renewed or have more than ten volunteers to register, you can also use the volunteer registration form; more details on this below.

Registering new volunteers using Assemble

Registering new volunteers via our online systems, Assemble, is quick and easy. They'll be covered as soon as you've added them to the system. You should have received information on how to log in to Assemble when you first joined, please contact us if you need help logging in. You can register new volunteers by following these steps:

1. Log in to Assemble and select 'My Team' from the left-hand menu. Here you'll find a blue 'Create Volunteer' button towards the top of the page. If you think the new volunteer may already volunteer for another Cycling UK Affiliate or Member Group, you can search for them using Directory function. If they're already in Assemble, please get in touch with us and we'll add their new role to the existing profile.


2. Enter the volunteer's basic information: you'll need to add their first and last name as well as their date of birth or confirm they're over thirteen years of age. Please also select the 'no email address' option before you press 'Next'.


3. Enter the details regarding the role: their position (ride leader, secretary, event marshal and so on) and the day they start, or are due to start, volunteering.

The team and manager (this is the person who coordinates the new volunteer) will automatically be entered for you.

Once you've entered this information, press 'Next'. If the role for the volunteer you're adding isn't already in the system, please choose the nearest match and enter the correct role title using the 'Role known as' option.


4. The last step is to review the information you've just entered. Once you're happy with everything, click Save at the bottom of the page. You'll then be re-directed to the profile for the new volunteer (unless you checked the 'Create another volunteer' option.)


 

Registering volunteers in bulk using the volunteer registration form

  • If your group has just joined or renewed its membership of Cycling UK OR has more than ten volunteers to register, you can use the volunteer registration form the bottom of this page.
  • Please fill out the form and email it to groups@cyclinguk.org.
  • As volunteers only remain registered until your next renewal date, you'll need to complete this form and return it to us each year when you renew.
  • It's a good idea to save a copy of the form before you send it to us, so you don't have start from scratch next year.

 

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