A networking event; steering ahead; return the returns; new logos; get plugged in; new CTC strategy; event registration; all inclusive directory in this month's issue.
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Welcome to the November edition of ClubShorts, the e-newsletter for CTC Member Groups. Feel free to distribute this newsletter to contacts within your Group. It can also be viewed online so you can put a link to it on your website.
Come to a networking event
Next year’s CTC AGM will take place in Guisborough on the edge of the North York Moors on Saturday 11 May. Before the main business of the day, there will be the opportunity to meet with representatives of other Member Groups, affiliated clubs and individual CTC members to take part in a series of informal workshops around organising cycling activities. Topics to be discussed include: insurance; publicity and marketing; finance; running an event; and encouraging new riders. Suggestions for other subjects you may like covered will be welcome. The event is free to attend and a buffet lunch will be provided.  However, travel and accommodation expenses should be met out of Member Group or personal funds. A booking form will appear in the Dec/Jan edition of Cycle magazine.


Steering ahead
CTC Councillors, staff and Member Group representatives attended a meeting last month of the Member Group Steering Group in London. Topics discussed included: support for Member Groups; the creation of marketing materials; website developments; Annual Returns and the accounts process; policies for Member Groups; and communications. The updated Policy Handbook for CTC Member Groups and Organising Committees has been signed off by the MGSG and CTC Council. The manual has not been completely rewritten but changed to incorporate the structure of formal and informal groups. The information has also been ordered in a more logical fashion and should be easier to read.


Return the returns
As this year’s AGMs are drawing to a close, many Groups have sent their Annual Returns and Accounts packs back to CTC. On the whole, the process has been a lot quicker and easier this year as the forms have been very much simplified. If your Group has returned all its paperwork, many thanks. You qualify for the extra special payment of £25! If it has not, then please remember that the absolute deadline is 7 December at the latest as the auditors will be visiting CTC National Office shortly afterwards. If we have to chase you for the documentation, your Group may not receive any payment at all. After all the paperwork has been returned, we will conduct an audit of all viable CTC Groups and update their details on our website accordingly.


CTC - the national cycling charity
CTC has recently updated its logo to reflect the change to charity status. We also have a new strapline – ‘the national cycling charity’ rather than ‘working for cycling’. Materials with the new logo will be gradually phased in and the old one eliminated by the end of 2012. eps and png versions of the new logo, plus guidelines for use can be sent on request. Please do not stretch or otherwise distort the logo by, for example, adding your Group's name to it.


Get plugged in
If your Group’s website uses Wordpress, there is a free handy device that could help spice it up. The WP-Routes Plugin allows you to embed routes and GPS maps from a wide variety of file types. You can also view, print or download routes, tracks and trails. The routes are searchable by an interactive map and list details such as distance, elevation, characteristics and so on.


Strategically speaking
At the volunteer networking event at next year’s AGM, CTC Chief Executive Gordon Seabright will present CTC’s new strategy. The strategy sets out the direction of the organisation for the next seven years. There are detailed plans for the next three years, including more support for Member Groups and affiliated clubs. It follows on from the Strategic Vision 2007-2012 and Vision 2000.


Event registration 2013
We had hoped to have an online facility for event registration for 2013 by now but, for various reasons, this is not yet possible. In the meantime, please submit details of events for next year by the usual method of submitting an Event Registration form. A copy of the form should be sent to Events Coordinator Bob Kynaston, as well as to CTC. Note that events are no longer be listed in Cycle magazine in order to free up space for more features.


Directory enquiries
CTC has recently launched an Inclusive Cycling Directory of cycles and facilities accessible by people with special needs due to disability or injury. If your Group has purchased such machines, or provides opportunities for people to ride them, and you would like to appear in the directory, please get in touch with the coordinator, Nigel Williams.



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