The First Meeting

First impressions for the potential campaigners joining your group can be very important, so a well organised, friendly and structured meeting is essential.
  • Arrive early and be prepared to introduce yourself, your ideas and your aims. Don't forget to stress the potential for promoting cycling.
  • Make sure that everyone knows who everyone else is.
  • Have a (flexible) agenda ready. You don't want to put off potential supporters by dithering, but give everyone time to discuss the items. See this example agenda, which you are welcome to use or take pointers from.
  • Present your objectives to the group, and be prepared for debate. Try to get agreement on the group's name, aims and structure.
  • Don't be offended if everyone prefers someone else's ideas.
  • Try to involve as well as organise. Give everyone a chance to speak, and try to make sure everyone feels able to contribute.
  • Hand out post-it notes so that people can jot down ideas for further thought and stick them on a board for everyone to think about.
  • Find out what days/times suit the majority for future meetings.
  • Take names, phone numbers and email addresses.
  • Keep minutes, and email them round the group afterwards.
  • Don't worry about low turnout - you can't make everyone aware of the group immediately. At this stage you should be aiming for active, committed members - less active members can be gathered later.
  • Ensure you have clear action points and people to take them forward by the end of the meeting. 

Back to Forming Campaign Groups

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