ࡱ> Y[X'` {bjbj"9"9 ;8@S@S    ~~~8,<1.BBBBBB%B%B%[1]1]1]1]1]1]1$ 3hr51~)$%@))1  BB 1---)p RB~B[1-)[1--\"~-B6 nO<Q*--101-6 +6-6~-B%:|&-\'(B%B%B%11,^B%B%B%1))))       All volunteers carrying out activities provided by CTC either for its members, or the public, plus anyone else registered with CTC as an activity provider or protected in any way by CTCs organisers liability insurance should be appointed by the local organisation and registered with CTC. Including, but not exclusively: Ride leaders, event organisers, secretary, chairperson, treasurer. This form is to be completed by the Secretary of the registered body using the CTC insurance, i.e. the CTC Group, Affiliated Club etc. and sent to the Volunteer Registration Officer at CTC National Office. The form should be completed for all new volunteers as and when is necessary, and for changes to existing volunteers. Existing volunteers should not be added to this form (unless there are changes), but should be separately listed by the group secretary and sent to National Office with the Groups annual returns. As new volunteers come forward additional copies of the form should be completed and forwarded to CTC National Office. If in an urgent situation a leader or organiser has to take on such duties on the day of an activity due to the absence of a planned leader that person should be registered using this form within 14 days. It is the responsibility of the club or group to satisfy itself that the volunteer listed has the necessary skills and experience to carry out the tasks required. It is not possible to prescribe these on a master document, as local conditions, the age and experience of members and participants and the amount of support available from other volunteers cannot be identified. For obligatory committee positions (refer to Policy Handbook for more information) the proposer and seconder at a meeting perform this function. For other volunteers the secretary, committee, rides or event officers should satisfy themselves that a volunteer is either known to officers and has been recommended by other members or has the necessary experience to carry out the suggested role. This can take the form of references if a person is not known to the group. If a volunteer is new to an activity the group must ensure that relevant support and advice are available. Please include email addresses where applicable in order for timely supporting information, news and updates on local and national activities to be provided. DECLARATION ON BEHALF OF ORGANISATION .. (NAME OF ORGANISATION) Name: Mr/Mrs/Miss/Ms.... (Forename) ....(Surname) ..(Position held) Address ...... . Postcode ...... Telephone (Day) .. Telephone (Eve) ... Email address .. I confirm that the persons on the form overleaf have been appointed by this organisation to provide voluntary cycling activities on behalf of CTC, the national cyclists organisation during the year October 1st . to September 30th . or up to the next local AGM which will take place on The organisation believes the persons appointed have the appropriate knowledge skills and experience to carry out the duties of the post, or will provide such structures, assistance and guidance to the individuals named to enable them so to do. The organisation understands that all volunteers organising activities must remain full CTC members while carrying out these voluntary duties and this has been communicated to each volunteer. Failure to retain membership could mean the local group and the individual do not have relevant insurance for their activities. The organisation will provide individuals with details of any terms and conditions required by the CTC, its insurers or agents for the conduct of voluntary activities and will maintain and operate such procedures as CTC requires on behalf of the organisation. Signature of person named above, an appointed or elected officer of the organisation. .Date Signature Volunteer Details (An electronic version of this form is available from CTC HQ) NameCTC membership numberEmail AddressStatus N (New volunteer or new activity) C (Change to existing volunteer) D (please delete from records, no longer active)Voluntary activity (Secretary, Chairperson, Treasurer, Registration Officer, Promotions Officer, Welfare Officer, Rides Leader, Event Organiser etc.) Special notes (working with children etc.)Name of Proposed Name of Seconder For office use only Child Protection. If an activity involves unaccompanied children then it must conform with CTCs child protection policies. It will also be necessary for the volunteer to complete a separate self declaration form. If an applicant has no experience of working with children, training is strongly recommended. If there are any concerns over the information supplied on the form advice should be sought from CTC National Child Protection Officer.      CTC Volunteer Registration Form (Version 2.2 September 2007) CTC will not disclose this information to any other person or organisation except in connection with the above purposes. If you do not want us to contact you about CTC membership benefits, products or services, or if you have any query about the use we make of your data, please write to the Data Controller at CTC, Parklands, Railton Road, Guildford GU2 9JX.  ./  ! " A R   & ; ? 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